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Rules & Regulations

1. NAME OF THE SOCIETY

The Name of the Society shall be “STAG CLUB – THE UNSTOPPABLE” NEW DELHI.

2. DEFINITIONS

In these present unless there is something in the subject matter of context inconsistent therewith:

  • The Society means “STAG CLUB – THE UNSTOPPABLE”, NEW DELHI having it’s Registered office at A-105, MOD APARTMENTS, VASUNDHARA ENCLAVE, NEW DELHI-110096
  • The Membership is only restricted to the current and past Airlines Executives and Comprise of various positions from marketing, sales head and personnel of various Airlines.
  • The “Act” means The Society Registration Act, 1860.
  • The “These Presents” means the “Rule and regulations of the Association.
  • The word imparting the masculine gender shall also include feminine Gender and Vice-versa, the word imparting the singular number shall include the plural number and vice-versa, and the words imparting person shall also include bodies corporate.
  • All the eligible members shall constitute the “General Body”.
  • The official “Year” means the financial year beginning from 1st April ending on 31st March.
3. MEMBERSHIP

The Membership is restricted to the Current and Past Airlines Executives and Comprise of various positions from marketing, Sales head and personnel of various airlines after the due approval of the governing body, if the membership is refused to a person/persons, then the reason for refusal shall be communicated to the Concerned persons.

There are two types of the membership of the society

  • Ordinary member: Members of society are known as ordinary members.
  • Associates member: Associates members will be those persons who have special knowledge/skill/expertise in any filed and whose association will get benefited to the Society and they will be selected by the Governing Body by 2/3 majority and no fees will be charged. The tenure of associate membership will be for two years.
4. SUBSCRIPTION OF THE MEMBERSHIP

The rate of subscription for all members shall be 9300/- per annum and one time admission fee of Rs. 500/- per member.

5. SUSPENSION AND EXPULSION

The Governing Body of the Society may expel any member from the Society on the following grounds.

  • On his/her death.
  • If the member fails to pay the timely subscription, continuously for the three months from the due date of the paying the subscription.
  • If the member work against the aims and objects of the Society.
  • If the member tenders his/ her resignation.
  • If the member fails to attend three successive meetings of the general body without Intimation in writing
  • The reason for termination shall be communicated to the concerned member in writing.

6. APPEAL AND RE-ADMISSION OF MEMBERSHIP

All the appeals should be preferred to the governing body of the society and the decision of the governing body should be final. The reason for the rejection shall be communicated to the persons concerned. In case of members expelled by the Governing body the same can be re-admitted but not before 6 months after expulsion, provided the member concerned pays all the up to dues. The decision of the Governing body is final.

7. REGISTER OF MEMBERS

The Society shall maintain at its registered office a register of its members and shall enter there in within 10 days after admission of a member or the cessation of membership and the following particulars:

  • The name and address of the members
  • The date in which the members was admitted.
  • The date on which a member ceased to be such membership.
8. RIGHT AND PRIVILEGES OF MEMBERSHIP

Every members of the society shall enjoy the following right and privileges:-

  • Right to receive notice.
  • Right to vote.
  • Right to Election.
  • Right to receive the copy of the bye laws.
  • Right to give suggestion.
  • Right to avail services of society.
9. QUORUM & NOTICE OF THE MEETINGS:-
A. GENERAL BODY

There shall be a general body of the society consisting of all the members. The meeting of the general body shall be held once every year with 2/3rd quorum. No quorum shall be required in the adjourned meeting. An emergent meeting of the general body may also be summoned on the written request of 3/4th members, with 2 days prior notice for such meetings. The notice period of the general meeting of the general body shall be 21 days. The following business shall be transacted in these meetings:-

  • To elect the members of the Governing Body
  • To confirm the minutes of the previous annual General body meeting
  • To approve the budget annual statement of account balance sheet and audit report etc
  • To adopt the annual report presented by the President
  • To amend or repeal any existing rules and regulations
  • To present annual program and policies
  • To discuss and to decide all such other matters and issues which are directly and indirectly related to the affairs of the Society?
  • To appoint a qualified auditor who will audit the account of the society
  • To consider any business brought by the any governing body.
  • The General body shall have power to review the policy and work of the executive
  • Body, formalities and policies, pass the resolution and recommendations regarding matte of common concern for all members such formulation of policies, resolutions, Implementation of suggestion of policies and recommendation shall be considered by the executive body and given effect to as far as practicable.

B. GOVERNING BODY

There shall be a governing body of the society to look after and to manage the day to day affairs of the society. It shall consist of minimum 7 and maximum 15 members including the office bearers. The meetings of the governing body shall be held every 3 months (each quarter) with 2/3rdquorum.

No quorum shall be required in the adjourned meeting. An emergent meeting of the governing body may also be summoned on the written request of 3/4th members by 1 days notice of the meeting. The notice period of the governing body shall be 7 days. The following business shall be transacted in these meetings:-

  • a) To take necessary steps for the implementation of all the programmes and policies drawn by the general body.
  • b) To approve the necessary expenditure to meet the day to day requirements of the society.
  • c) To take decisions on application for membership.
  • d) To appoint committee for disposal of any business of the society or for advice on any matter pertaining to the society.
  • e) To arrange finance if required from other bank(s), institutions or individual on reasonable terms and conditions and the governing body as a whole is liable for its return.
  • f) To appoint, terminate and fix duties of any staff.
  • g) To receive, to have custody of and to expand the funds of the society and manage the properties of the society.
  • h) To sue and defend all legal proceedings on behalf of the society.
  • i) To take all such other legal steps which may appear beneficial for the smooth and better management of society.
  • j) The following is the present structure / strength of the governing body:-
    • President -              One
    • General secretary -   One
    • Treasurer -              One
    • Executive Member -   Four
10. POWERS AND DUTIES OF THE OFFICE BEARERS
A. PRESIDENT
  • He shall preside over all the meetings of general body and governing body.
  • In case of equality of votes in any meetings, he shall tender his casting vote.
  • He shall supervise work of other office bearers from time to time.
B. GENERAL SECRETARY
  • He shall represent the society in public and private offices.
  • He shall keep all types of records of the society including the register of members Containing their names, addresses and other brief particulars.
  • He shall undertake all types of correspondence on behalf of the society.
  • He shall convene the meetings of general body, governing body and inform every member regarding time, date and venue of the meeting through a 21or 7, as case may be, days earlier written notice.
TREASURER

He shall collect subscription, gifts, grants-in-aid and donations from the members and the general public and shall be responsible for keeping and maintenance of true and correct accounts of the society’s fund.

EXECUTIVE MEMBER

RIGHT AND PRIVILEGES OF MEMBERSHIP

They will assist in the day to day work of the society as directed by the President and General Secretary.

11. FINANCIAL YEAR

The financial year of the society shall be from 1st April to 31st March, of every year.

12. SOURCE OF INCOME AND UTILIZATION OF FUNDS

The sources of income of the society shall consists of subscription from members, grants aide and gifts from the members as well as the general public and the found of the society are utilized for the aims and objectives of the society solely without non-profit making and without distinction of the caste color and creed It should be for the general public.

13. AUDIT OF ACCOUNTS:

The accounts of the society shall be audited at least once in a year by a qualified Chartered Accountant appointed by the Governing body of the society from the time to time.

14. OPERATION OF THE BANK ACCOUNT:

The Executive committee may open account /accounts with any scheduled bank or any other bank in the name of the society and the same shall be operated open by with the on signatures of president and treasurer a shall operate one bank accounts of the society.

15. FILLING UP CASUAL VACANCIES

The casual vacancies caused due to any reason may be filled up by the resolution passed by majority to vote by governing body till the next election is held.

16. ELECTION

The governing body of the society shall be elected for a term of one year in the General Body meeting. The raising hands/postal ballot shall be the mode of election. The newly elected governing body list should be attested by three outgoing office bearers and it will be filed with registrar of the societies, Delhi.

17. ANNUAL LIST OF MANAGING / GOVERNING BODY TO BE FILED

As required Under Section 4 of the Societies Registration Act, the list of Managing / Governing Body shall be filed once in every year with the Registrar of Societies, Delhi.

18. LEGAL PROCEEDINGS (SECTION 6 OF THE ACT):

Every society registered under this Act may sue or be sued in the name of the president, General Secretary as per provision laid down under section 6 of the Societies Registration Act, 1860 as applicable to the National Capital Territory of Delhi.

19. AMENDMENTS
  • Any amendment in the memorandum of association and rules will be carried out in accordance with procedure laid down under section 12 and 12-A of the Society Registration Act, 1860.
  • No an amendment to the memorandum of association and rules shall be made which may prove to be repugnant to the provisions of Section 2(15), 11, 12,12A,13 and 80G of the Income Tax Act,1961, has amended time to time.
20. DISSOLUTION AND ADJUSTMENT OF AFFAIRS

  • If the Society need to be dissolved it shall be dissolved as per provision laid down under section 13 and 14 of the Societies Registration Act, 1860 as applicable to Union Territory of Delhi shall apply to this.
  • If the Society fails for any reason or in the event of dissolution or winding up of the Society, the net assets of the Society comprising movable or immovable property, shall under no circumstances be distributed among the members but the same shall be transferred to other trust, society, association or institution whose objects are similar to those of this Society.
21. APPLICATION OF THE ACT:

All the provision under all the section of the Societies Registration Act, 1860 as applicable to the Union Territory of Delhi shall apply to this Society.

22. ESSENTIAL CERTIFICATE

Certified that this is the correct version of the rules and regulations of the Society.

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